Events Coordinator

Company Overview

The British School of Kuwait (BSK) is recognised widely as Kuwait's premier school. In terms of the quality of educational provision; resourcing; the achievements of its students; the breadth of the curriculum; the extent of its extra-curricular provision; the commitment to continuing professional development and the embedding of technology into the teaching, learning and management of the school, BSK sets standards that very few other schools can match. Above all, it is renowned for the quality of its students and its teachers. All teachers at BSK are adventurous, capable and ambitious and whilst the average length of stay has been increasing, there remain frequent opportunities for colleagues to apply for positions of extra responsibility. Though BSK demands the highest standards of professionalism from its staff it remains an exciting environment in which to build a career in teaching.

Job Summary:

The Events Coordinator plans, organises, and delivers a wide range of school events, including student and parent activities, prospective parent and admissions events, public carnivals and PR activations, and graduation celebrations. The role manages everything from budgets and vendors to on-the-day execution, ensuring each event runs smoothly and reinforces the school’s brand, reputation, and values.

Key areas of responsibility 

• Event Planning and Execution: Plan, coordinate, and deliver events across the school calendar, including student events, parent engagement activities, carnivals, community activities, prospective parent open days, and admissions events.
• Public Events: Organise and represent the school at PR events held in malls or other external locations, ensuring strong brand visibility and positive public engagement.
• Milestone Celebrations: Lead the planning and delivery of graduation celebrations and other significant school milestones, ensuring these events run smoothly and reflect well on the school.
• Vendor and Logistics Management: Source, negotiate with, and manage vendors, suppliers, and external partners (catering, AV, decor, venues, entertainment, etc.) to ensure cost-effective and high-quality event delivery.
• Budget Management: Manage event budgets, tracking expenses and ensuring events are delivered within allocated resources.
• Cross-Functional Coordination: Work closely with school leadership, teaching staff, admissions, and the wider MAC team to align event objectives with marketing and admissions strategy.
• On-the-Day Management: Oversee event setup and on-the-day execution, troubleshooting issues in real time to ensure smooth execution, along with closeout after the event. 
• Promotion and Communication: Support with promotion of events through appropriate channels (email, website, social media, WhatsApp) and manage RSVPs/attendee communications.
• Post-Event Evaluation: Gather feedback, evaluate event success against objectives, and provide reports/recommendations for future improvement.
• Health and Safety/Compliance: Ensure all events comply with school safeguarding policies, health and safety regulations, local/ministry regulations, and any relevant venue/site requirements.

Person Specification:

Qualifications and Experience:

• Bachelor's degree in Event Management, Marketing, Communications, Hospitality, or a related field (or equivalent practical experience).
• 1-3 years of experience in event planning or coordination, ideally across varied event types (community, corporate, or educational).
• Experience managing vendors, budgets, and logistics for multiple concurrent events.
• Experience in an educational institution or admissions-driven environment is a plus, though not essential.

Skills and Attributes:

• Excellent organisational and multitasking skills, with strong attention to detail.
• Strong interpersonal and communication skills, comfortable liaising with parents, staff, vendors, and the public.
• Ability to remain calm and solutions-focused under pressure, particularly during live events.
• Creative flair for designing engaging, memorable event experiences.
• Flexibility to work outside standard hours (evenings/weekends) as events require, and willingness to travel to external/public event locations.
• Budget management skills with a cost-conscious approach to planning.
• A collaborative team player who can also take initiative and work independently.
• An existing network with relevant vendors, partners, malls, or contacts in the events space is a strong plus.

Position Requirements

We are seeking a qualified and committed professionals to join our organisation.  

Your application should include: 

• Curriculum Vitae (CV)
• Covering Letter
• Profile Photo Upload (recent photograph)

Safeguarding

Prospective candidates should submit the details of at least two previous employers as referees which must be their two most recent employers, covering a minimum of four years of employment, or all of their employment if the candidate has less than four years of experience.

If a candidate has only one previous employer, two references can be provided from the same employer.

For candidates in a school where the line manager is providing a reference, the reference must be countersigned by the Head Teacher or Principal.

All successful applicants will be required to undergo an enhanced criminal background check and must provide a detailed residential history for the last ten (10) years.

The British School of Kuwait (BSK) is committed to safer recruitment practices.